Board Meeting MInutes

*Please notify us if you plan to attend a meeting. Our meeting locations change and are completely dependent on the amount of expected attendees.* 

You may notify us by text, or calling at 616-318-3587. Or you may email us at Sarah@grcarvers.com  Hope to see you there! 

Our meeting was held at YS Horsemen’s Campground at the Pavilion starting. A potluck was held before the meeting for all members to attend. Thank you for coming!

Attendance: Travis and Sarah Buehler, Kathy Taylor, Ron and Carla Walker, John Soper, Ruth and Ken Terpening

Excused: John Dermody, Tom Chaffee 

Attending Members: Kristie & Kurt Walls, Nancie M

Meeting was called to order at 3pm. Secretary report was accepted as is. 

Please welcome our newest board member: Heather Slocum! She was voted in at the annual meeting by the association. We appreciate her stepping forward to volunteer and lend a hand. 

Upcoming Events:

Halloween: October 9th- WE NEED VOLUNTEERS FOR JUDGING and decorating. Please contact Sarah at Sarah@grcarvers.com to volunteer. 

Registration is 9am to 10am

Judging begins at 11am 

Ribbons will be presented once Judging is completed. 

Judging is based on age groups. 

0-8 yrs: 11am to 11:15am

9-12 yrs: 11:15am to 11:30am 

13- 15 yrs: 11:30am to 11:45am 

16-19yrs: 11:45am to noon

Adults 12pm

Children 5and under- $5

6 and up $10 

*Pot luck at 1pm.

YSTRA will provide chili and corn bread. Please bring a dish to pass. 

Costume winners to be announced at pot luck.

Trick or treating at 6pm

50/50 raffle- sign up at Registration table 

CAMPERS: Be sure to decorate your site!

Register your campsite at Registration table. Prizes will be given for the best campsite! 

Planned Events:

Barry Roubaix Bike Race will be October 2nd. Volunteers will be needed for road crossings.  This is YSTRA big money maker so please volunteer.

No new news on the electrical/ solar grant. 

New Business:

John S. reminded all that water may be filled at the Gun Lake Campground facilities. Please be sure you stop by there to fill your trailers before your weekend event if wanted. You may also dump there after your stay. 

Ken T. Brought up the Solar Well for camp and what was necessary to make it happen. We will be revisiting this as it is something we would love to bring to camp at some point. 

New Day use area was proposed down the road to give us more space for event parking, day parking, and overall use. Ron is going to be speaking with the DNR about allowing us to use this area. The club needs to finalize what they would want this are for however as many ideas were discussed with the group. 

Ideas included…. 

*Day Use

*Group Camp

*Electric/Well in that area 

*New Trail to the area 

Ron is to reach out to DNR to find out when they plan to start attending our meetings again. We need them there to be able to bounce ideas off of them. 

We would like DNR to start tagging posts again for reserved sites. This was not done over the holiday weekend. 

Halloween: The board approved an additional $500 to be used for the Halloween event. Our decorations were old, deteriorated and needed to be redone. Thank you for allowing us to use these funds! 

 Trailer: The YSTRA trailer which holds our club equipment and other necessities is showing some pretty serious ware and tare. We have our wares in plastic totes to keep the rodents out. But they still seem to be able to make it an awful experience to be in there. The overhead door is in shambles, but a new one is cost prohibitive.  The board agreed to discuss a  new trailer. Price TBD but when one is found, it will be sent to the group to vote on. Please keep your eyes out for a good new or used enclosed trailer. New ideas of how to store and transport our merchandise would be very helpful.  

Don’t forget to pay your 2021 YSTRA membership dues!

Next meeting will be October 13th at the YS horsemen’s campground. Meeting adjourned at 3:43 pm 

Sincerely,

Sarah Buehler, YSTRA Secretary