Board Meeting MInutes

*Please notify us if you plan to attend a meeting. Our meeting locations change and are completely dependent on the amount of expected attendees.* 

You may notify us by text, or calling at 616-318-3587. Or you may email us at Sarah@grcarvers.com  Hope to see you there! 

This month’s meeting was held at YS horsemen’s campground at the pavilion. The meeting started at 6:25pm. Pizza was provided by the club. 

Attendance: Ruth & Ken Terpening, Travis & Sarah Buehler, Kathy Taylor, Jeanne Burger, Tom Chaffee, Jenna Corson, John Soper 

Attending Members: Tom Brown, Gary & Jackie Baumgardner, Judy Struble, Jean Bender, Heather Slocum 

Excused: Ron & Carla Walker, John Dermody, Skip

Ken made a motion to accept both the Secretary and Treasury Report. Jeanne 2nd. Voted and approved 9-0

Upcoming Events: 

Work Bee – June 19th

Judged Trail Ride- June 26th – Event Chair Ron Walker (This happens when you miss a meeting- Volunteered by Ruth) Assistant Event Chair Ruth Terpening

Annual Meeting- September 4th- Event Chair Ron Walker

Halloween- October 9th- Event Chair Sarah Buehler 

Barry Roubaix Bike Race will be October 2nd. Volunteers will be needed for road crossings. This is a big money maker for YSTRA. For each volunteer, YSTRA receives a donation to find future endeavors. Please volunteer if able. 

Solar Well / Electrical Grant- Nothing new to report 

New Business: 

The Judged Trail Ride has been approved by our DNR counterparts. Insurance was secured by Travis Buehler. Proper forms have been submitted and approved. The event will go on! 

The club voted to supply the main course for the event. Heather Slocum will be responsible for the meat (pulled pork), buns and fixings. Jeanne Burger will be responsible for the drink cooler. Gary Baumgardner will be supplying belt buckles as prizes for 1st – 6thplace in all classes. The board also agreed on ribbons for 1st- 6th. Cash prize for 1st place Adult as well as 1st place youth. This year, there will be a separate class for any mounted police riders. They will receive the same prizes as the normal classes. The obstacle course was discussed. Board members and volunteers- please watch for a separate email to sign up and confirm which obstacle you will be supplying for the event. 

The club voted and approved a 2.5 x 8 foot vinyl banner which will be hung up at all events for the 2021 year and possibly used for future years. It will have our sponsors logos on it as a thanks to them for their donations. Sarah Buehler will be working on this banner and securing sponsors. Cost of banner $75. 

We still need volunteers for this event. Please ask your friends and family. Contact Sarah if you would like to volunteer. We need 2 people per obstacle as well as general hands to help set up, tear down, etc. Many hands make light work! 

Work Bee: Will be held June 19th starting at 9am. Our goal will be to fix and update our obstacle course. We will also be working on the Billy The Kid Trail where the obstacles will be placed. The board voted and approved a full load gravel to be used as needed in the campground and obstacle area. We will be discussing and prepping for the JTR. Ron walker to bring the YSTRA trailer to this event. Travis will be securing lumber for repairs needed. Ken will be bringing his tractor for any possible needs. Tom will have the new trail signs available and ready to install. Ken to provide posts for these signs. 

The club will provide pizza. 

Trail Report- Ruth took orange spray paint and marked the 9 mile where it is clear cut. Hopefully, this will help with confusion for any riders that enter that area as they can follow her marks to the trail. 

YSTRA has open board seats. If you would like to become a board member, we encourage you to come to our meetings and see what we are all about. 

Don’t forget to pay your 2021 Dues. All Dues go directly back into your trail system and camp 

Ken Terpening motioned to adjourn the meeting at 7:36. Travis 2nd. Voted and approved 10-0. 

The next meeting will be July 14th at 6pm at YS Horsemen’s camp. 

Sincerely,

Sarah Buehler YSTRA secretary